HIPAA Compliance Consulting -- Oklahoma City
Magnus Security provides written HIPAA risk assessments, Business Associate Agreement audits, and ongoing compliance support for independent medical, dental, and legal practices in the Oklahoma City metro. Flat monthly rate. No contracts.
Most practices think HIPAA compliance means having a privacy notice posted at the front desk. The actual requirements go much further.
Every covered entity must conduct a formal, written risk analysis identifying where patient data lives, who can access it, and what threats exist. Most small practices have never done one. OCR will ask for it in any audit or breach investigation.
Every vendor who touches your patient data, including your EHR, billing company, cloud backup provider, and IT support, must have a signed BAA with your practice. Missing BAAs are one of the most common enforcement triggers.
HIPAA requires ongoing staff training on security and privacy policies, and you must be able to prove it happened. A verbal briefing at a staff meeting does not count as documentation in an audit.
After reviewing practices across the Oklahoma City metro, these are the issues that come up consistently.
OCR requires a documented, practice-wide risk assessment. Most practices have never completed one. It is the first thing requested in any compliance audit or breach investigation.
Many practices share patient data with vendors who have never signed a Business Associate Agreement. Your EHR, billing service, cloud storage, and IT provider all need one before they can touch your PHI.
Front desk staff sharing a single Windows login or EHR username is one of the most common HIPAA violations and one of the easiest to fix. Separate accounts with audit logging is the requirement.
Laptops, tablets, and workstations that store or access patient data must be encrypted. Many practices do not have encryption enabled on every device, which creates significant liability if a device is lost or stolen.
HIPAA requires a contingency plan and tested backup procedures. Many practices back up data but have never verified they can actually restore it. A backup you can not recover from is not a backup.
Annual security training is required, and you must be able to show who completed it and when. Without records, you have no way to demonstrate compliance if HHS comes asking.
We give you a written compliance baseline, fix the gaps, and maintain your compliance posture ongoing. You focus on your patients.
We conduct and document a full HIPAA risk analysis for your practice. This is the foundational requirement OCR auditors look for first. You get a written report you can produce in any audit.
We inventory every vendor touching your patient data, identify missing Business Associate Agreements, and get them signed. Included in your ongoing service.
We configure unique user accounts, enforce minimum-necessary access, and enable audit logging so you have records of who accessed what. Required by the Security Rule.
HIPAA-compliant offsite backup with documented recovery tests. You will know your data is restorable before you need it.
Annual security awareness training for your staff, with signed acknowledgment records you can produce in an audit. We handle the scheduling and documentation.
HIPAA compliance is not a one-time project. We review your posture quarterly and update your documentation as regulations, staff, and vendors change.
We specialize in independent and small-group practices across the OKC metro area.
Independent physicians, specialists, and multi-provider groups. We handle HIPAA compliance, EHR security, and Business Associate Agreement management for practices that see patients and cannot afford downtime or a breach.
General dentists and specialists across OKC. Dental practices have specific PHI exposure in imaging software, patient communication tools, and scheduling systems. We address each one.
Independent chiropractic and PT practices handling patient records, insurance billing, and referral coordination. We align your compliance to match the full scope of data you handle.
Law firms handling personal injury, medical malpractice, or workers comp cases are business associates under HIPAA. We review your BAAs, client data storage, and matter management systems.
Psychologists, counselors, and therapy practices handle some of the most sensitive PHI categories under HIPAA. We configure your systems and documentation to the heightened requirements that apply.
Vision practices managing patient records, imaging equipment, and insurance data. We handle the compliance side so your staff can stay focused on care.
HHS Office for Civil Rights has increased enforcement actions significantly. Small practices are not exempt.
Fines start at $100 per violation and scale based on culpability. A single missing BAA or undocumented risk analysis can trigger multiple violation categories at once.
After discovering a breach, covered entities have 60 days to notify affected patients, HHS, and in some cases local media. Missing the deadline adds a separate violation on top of the underlying breach.
OCR has settled cases with practices under 500 patients for six-figure amounts. The corrective action plans that follow require years of ongoing oversight and documentation.
Takes 15 minutes. We look at what you have, tell you what is missing, and give you a written summary. No commitment required.